Position Title:  Fleet Administrator

Make History With Us!

At PMI, we’re transforming how we work—and that includes ensuring our teams have a safe, efficient, and well‑managed workplace environment. As a Fleet Administrator, you will play a key role in managing our company‑owned and leased vehicles, ensuring compliance, safety, and operational excellence that supports our business every day.

Your ‘day-to-day’

In this role, you will:

• Administer end‑to‑end fleet processes including vehicle purchase, lease, disposal, return, and replacement.
• Manage car hire (rental) programs and ensure smooth coordination with third‑party providers.
• Oversee insurance administration, serving as the liaison between insurance partners and employees.
• Monitor and support fleet expense reporting and ensure accuracy of vehicle‑related costs.
• Communicate and reinforce safety, maintenance, and compliance policies across the fleet.
• Plan and implement maintenance schedules to ensure all vehicles are in optimal condition and compliant with local regulations.
• Manage service providers and fuel purchasing activities.
• Coordinate vehicle assignments and support ongoing improvements in fleet operations and processes.

Who we’re looking for

• A university degree or equivalent experience in operations, business administration, facilities management, automotive technology, or related fields.
• Experience in fleet management, workplace management, facilities, logistics, or administration is an advantage.
• Strong understanding of vehicle lifecycle processes—procurement, maintenance planning, safety, and regulatory compliance.
• Familiarity with Safety and Management Systems and Quality Management Systems (QMS).
• Knowledge of automotive or equipment theories and principles, or relevant certifications—an advantage.
• Strong stakeholder communication skills, especially on operational and compliance topics.
• Proficient in maintaining accurate documentation, filing, and reporting management.
• Equipped with strong analytical and problem‑solving skills, using established procedures to resolve moderately complex operational issues.

What you will bring

• Knowledge of vehicle procurement, insurance administration, fleet compliance, preventive maintenance, and fuel management.
• Ability to coordinate and evaluate service providers to ensure timely maintenance and operational readiness.
• Expanded capability in maintenance program planning, equipment lifecycle management, and ensuring adherence to safety, quality, and regulatory standards.
• A strong foundation in technical or automotive concepts that supports more robust maintenance oversight across the fleet.

Work Schedule and Location

• Generally, Mondays to Fridays, on a hybrid work arrangement
• Based in 8 Rockwell, Makati Head Office

What we offer

• The opportunity to be part of PMI’s bold transformation.
• A collaborative, inclusive environment where your ideas can make a real impact.
• A chance to grow your expertise across workplace operations, fleet management, and technical disciplines.

Additionally, our competitive Compensation & Benefits package includes:

• Guaranteed 14th Month Pay: Enjoy an extra month of salary every year.
• Comprehensive HMO Coverage: Health insurance for you and your qualified dependents.
• Annual Medical Reimbursement: Receive up to PhP 10,000 for medical expenses.
• Retirement Plan: Secure your future with our robust retirement plan.
• Leave Conversion: Convert unused leaves into additional cash benefits.

Philip Morris International is certified globally by both the Top Employer Institute and the Equal Salary Foundation.