Position Title:  Management Assistant

Management Assistant

One clear purpose - to deliver a smoke-free future.

Times are changing at PMI. We’ve chosen to do something big. The world expects us to act responsibly. And we are doing just that by transforming our business by building a smoke-free future.

With huge change, comes huge opportunity. So, wherever you join us, you’ll enjoy the freedom to dream up and deliver better, brighter solutions and the space to move your career forward in endlessly different directions.

THE OPPORTUNITY:

We are seeking a dedicated Management Assistant to provide secretarial and administrative support to our senior management team, namely the Corporate Affairs Department and Legal Department. This role is crucial for ensuring the smooth and efficient operation of our daily business activities, being capable of performing legal assistant work is a plus.

RESPONSIBILITIES:

• Support in the handling of business schedules, calendars, meetings, company events, and travel itineraries.
• Maintain office supplies and handle expense statements in line with company policies.
• Support Corporate Affairs and Legal with cost center budget management, reporting, and tracking.
• Prepare and format departmental and certain legal documents, including contracts, correspondence, memos and reports, Board and General Assembly meetings, ensuring proper proofreading, circulation, and confidentiality.
• Archive departmental documents appropriately and maintain and update legal files, both electronic and physical.
• Organize and coordinate company meetings, including materials, meals, and logistics.
• Support event and team meeting logistics, including financial processes and insurance.
• Lead travel bookings and visa arrangements, collaborating closely with TravelStore.
• Maintain overall business calendars and process invoices in SAP POP.
• Respond to information requests and prepare ad-hoc correspondence or reports.
• Support the teams with finance processes (purchase requisitions, purchase orders, invoice submissions, etc.).
• Expense Management for the Directors: Accurately track, manage, and submit expense claims to ensure timely reimbursement and financial accountability.

EDUCATION AND DESIRED SKILLS:

• Technical degree or University degree (preferred).
• Minimum of 7 years of secretarial experience, with at least 4 years as an Executive Secretary or previous experience as a Legal Secretary or administrative professional in a legal environment.
• Fluency in Portuguese and English (required).
• Experience with SAP or similar financial processing systems.
• Proficiency in MS Office and familiarity with office management systems.
• Strong customer focus and ability to establish a high level of trust and collaboration.
• Valid EU work permit. 
• You must be already based in Portugal.

What we offer:

• Permanent local contract, with a competitive salary plus Tabaqueira’s employee benefits including:
• Life and Health insurance;
• Pension Plan;
• Education allowance
• A challenging work environment, with great development opportunities.
• Growing and development opportunity within the Company.

Our success depends on amazing individual personalities to work every single day with a sense of purpose and an appetite for progress. Join PMI and you too can:

• Seize the freedom to define your future and ours. We’ll empower you to take risks, experiment and explore.
• Be part of an inclusive, diverse culture, where everyone’s contribution is respected; collaborate with some of the world’s best people and feel like you belong.
• Pursue your ambitions and develop your skills with a global business – our staggering size and scale provides endless opportunities to progress.
• One clear purpose: to deliver smoke-free future