Position Title:  Executive Assistant Mx

Executive Assistant

Location: Mexico City, Mexico
Type: Full-time
Company: Philip Morris Mexico

Purpose of the Role

At Philip Morris International, we’re undergoing a transformation that is reshaping our business and creating new opportunities to impact millions of lives. As an Executive Assistant, you will play a critical role in enabling senior leadership to operate efficiently and effectively, ensuring priorities are met and the business runs smoothly.

This role provides high-level administrative and organizational support to Senior Management, with a strong focus on proactive planning, agenda management, coordination of business cycles and projects, and continuous improvement of internal processes.

Key Responsibilities

• Proactively manage senior management calendars and agendas, acting as a key liaison to ensure priorities are met. Strong planning and organizational skills are essential.
• Coordinate complex travel arrangements including flights, accommodations, itineraries, visas, and related correspondence. Manage travel and entertainment expenses.
• Organize internal and external meetings: venue booking, agenda coordination, materials preparation, and expense coordination.
• Support the organization and execution of company events, workshops, team-building activities, and special projects.
• Prepare and manage reports, presentations, and data using digital tools and the Microsoft Office Suite. Maintain organized filing systems and records.
• Handle information requests requiring coordination across multiple sources, preparing ad-hoc correspondence and reports as needed.
• Support budget processes including invoice processing, vendor creation, contract coordination, and contractor management.
• Ensure continuity of administrative operations during senior management absence.
• Handle sensitive and confidential information with discretion, ensuring proper archiving in line with PMI Records & Information Management (RIM) practices.
• Support ad-hoc initiatives and special projects as required.
• Perform other duties as assigned. The company may modify responsibilities as business needs evolve.

Experience & Qualifications

• Minimum 8+ years of proven experience as an Executive Assistant or in a senior administrative support role supporting executives.
• Strong proactive mindset with excellent problem-solving, decision-making, and organizational skills.
• Ability to prioritize effectively and meet deadlines in a fast-paced, constantly evolving environment.
• Excellent time-management skills with the capacity to manage multiple projects simultaneously.
• Professional proficiency in verbal and written communication.
• Advanced proficiency in the Microsoft Office Suite and virtual collaboration tools.
• Bachelor’s degree preferred.
• Languages: Fluent in English and Spanish; French is a plus.
• Strong digital skills and confidence working with modern collaboration and productivity tools.

What We Offer

• A dynamic, inclusive and collaborative work environment.
• The opportunity to work closely with senior leaders and contribute to strategic initiatives.
• Competitive compensation and benefits aligned with PMI Mexico standards.
• Professional growth and development opportunities as part of a global organization.