Position Title:  Workplace Experience Executive

At Philip Morris International (PMI), we’re transforming our business to deliver a smoke-free future. As part of this journey, we’re looking for an Office Co-ordinator (internally titled Workplace Experience Executive) to join our team in Cremorne, Melbourne.

This is a unique opportunity to play a central role in shaping the day-to-day employee experience, ensuring our workplace runs seamlessly while supporting senior leaders with key administrative and coordination tasks.

What You’ll Be Doing

Workplace Experience & Office Coordination

• Take ownership of the day-to-day presentation and readiness of the office environment
• Act as the first point of contact for visitors and contractors, ensuring a welcoming and professional experience
• Manage office supplies and liaise with key vendors
• Coordinate internal events and employee moments, including invitations, logistics, and catering
• Handle facilities queries and escalate where required
• Support new starter onboarding from an office perspective

Executive Support

• Provide calendar management support to the Managing Director
• Coordinate travel arrangements for senior leaders
• Manage expense processing and basic administration
• Support inbox management where required
• Deliver ad hoc executive support across the leadership team

We’re Looking For Someone Who Has

• Experience in office coordination, workplace experience, administration, or executive support
• A proactive, hands-on approach with strong attention to detail
• Confidence engaging with senior leaders and stakeholders
• Strong organisational skills with the ability to manage multiple priorities
• A service-oriented mindset with pride in creating a positive workplace experience
• The ability to work independently and be a visible presence in the office

What We Offer

• A permanent part-time role (3 days per week: Tuesday–Thursday)
• A highly visible role at the centre of office life
• The opportunity to shape and elevate the employee experience
• A collaborative and inclusive team environment in our Cremorne office