Position Title:  Executive Assistant

One clear purpose – to deliver a smoke-free future.

Times are changing at PMI. We’ve chosen to do something big. The world expects us to act responsibly, and we are doing just that by transforming our business and building a smoke-free future.

With huge change comes huge opportunity. So, wherever you join us, you’ll enjoy the freedom to dream up and deliver better, brighter solutions—and the space to move your career forward in endlessly different directions.

Role Overview

As an Executive Assistant professional, you will play a key role in supporting executives and teams by ensuring smooth day-to-day operations. Your mission is to provide high-level administrative and organizational support, enabling leaders to focus on strategic priorities while you manage the details that keep everything running efficiently.

Key Responsibilities

• Coordinate and manage calendars, meetings, and travel arrangements for executives and teams.
• Prepare, edit, and proofread documents, presentations, and reports.
• Handle confidential business and personnel information with discretion.
• Act as a liaison between executives and internal/external stakeholders, ensuring timely communication and follow-up.
• Organize and maintain administrative documentation and records.
• Support project coordination and assist in preparing materials for conferences, speeches, and events.
• Identify opportunities to improve administrative processes and implement best practices.

Your Day-to-Day

• Schedule and manage complex diaries and meeting logistics.
• Prepare high-quality documentation and presentations.
• Ensure smooth communication flow across departments and external partners.
• Anticipate needs and proactively resolve administrative challenges.
• Maintain confidentiality and professionalism in all interactions.

Education

• University degree or equivalent work experience in Administration, Business, or related fields.

Experience & Skills

• 5+ years of experience in executive or administrative support roles, preferably in multinational environments.
• Excellent organizational and time-management skills.
• Strong communication skills in English and Spanish.
• Proficiency in Microsoft Office Suite; knowledge of SAP or similar systems is an advantage.
• Ability to manage multiple priorities under pressure with attention to detail.

Soft Skills

• Discretion and integrity in handling sensitive information.
• Strong interpersonal skills and ability to build relationships.
• Proactive, adaptable, and solution-oriented mindset.
• Ability to work independently and manage complex tasks.

What We Offer

Our success depends on the men and women who come to work every single day with a sense of purpose and an appetite for progress. Join PMI and you too can:

• Seize the freedom to define your future and ours. We’ll empower you to take risks, experiment, and explore.
• Be part of an inclusive, diverse culture, where everyone’s contribution is respected; collaborate with some of the world’s best people and feel like you belong.
• Pursue your ambitions and develop your skills with a global business – our size and scale provide endless opportunities to progress.
• Take pride in delivering our promise to society: to deliver a smoke-free future.

At Philip Morris Spain, we are firmly committed to diversity and inclusion. For this reason, we have established a partnership with Fundación Randstad, an organization specialized in training and labor inclusion for people with disabilities. This collaboration strengthens our Diversity, Equity, and Inclusion policy and enriches our team with the talent and unique perspective of people with different abilities, creating a work environment where the potential of each individual is valued and celebrated.

Please apply by December 12th.