Position Title:  Legal Assistant

Be a part of a revolutionary change - find your future in our future!

At PMI, we’ve chosen to do something incredible. We’re transforming our business and building our future with one clear purpose – to deliver a smoke-free future. We're disrupting our company from the inside out. Our transformation is redefining every area of our business. From where and how we make and sell our products—to how we engage our consumers and society.

Role Summary:

We are seeking a highly organized, proactive, and detail‑oriented Legal Assistant to support two senior leaders within our Legal & Compliance Department: the Vice President & Associate General Counsel for Corporate Governance and the Vice President & Associate General Counsel for M&A and Competition Law. This role provides comprehensive administrative and operational support across these legal functions and requires exceptional judgement, discretion, and the ability to manage highly confidential information.

In this position, you will play a key role in managing complex priorities, supporting calendars, facilitating communication across teams, organizing internal and external events, and coordinating travel and reporting activities. You will partner closely with senior legal stakeholders and must be able to quickly understand business priorities, anticipate needs, and operate with a high level of independence in a fast‑paced environment.

The ideal candidate will have prior experience supporting legal teams or senior legal executives, an excellent eye for detail, strong organisational skills, and the ability to learn quickly with minimal supervision.

Key Responsibilities:

Executive & Administrative Support

• Provide high‑quality, proactive support to senior leaders in Corporate Governance and M&A/Competition Law.
• Manage complex calendars, scheduling, prioritising meetings and understanding the importance of attendees and subject matter.
• Handle confidential documents with complete integrity and ensure proper security and storage.
• Assist with proof‑reading, preparing reports, and supporting business updates.
• Support quarterly activities, including peak periods linked to corporate filings and board‑related matters.

Meetings & Coordination

• Organise internal team meetings, extended team sessions, and off‑sites, including agenda preparation, logistics, and follow‑up on action items.
• Attend selected team meetings (where required) to track and follow up on actions.
• Coordinate annual offsite events, including venue selection, invitations, agenda planning, and on-the-day support.
• Facilitate communication between executives, team members, legal colleagues, and external stakeholders.

Travel, Events & Logistics

• Manage travel arrangements, itineraries, and travel‑related documentation for senior leaders.
• Prepare and reconcile expense reports with accuracy and timeliness.
• Manage departmental events, site activities, and workshops.

Legal Operations Support

• Collaborate with internal legal teams to support office and space planning for new joiners.
• Liaise with external law firms regarding invoicing and budget tracking; conduct initial review of outside counsel invoices to ensure accuracy, no double billing, and compliance with guidelines.
• Support printing, distribution, and handling of highly confidential documents, maintaining the highest trust and professionalism.

Team Support & Cross‑Functional Collaboration

• Provide occasional administrative support to the broader legal team, such as booking meetings, collecting signatures, and assisting with minor requests.
• Anticipate needs and proactively identify opportunities to support the wider department, even without direct requests.

Who are we looking for:

• High school degree, CFC, Business Administration diploma or equivalent required; Bachelor’s degree preferred.
• Proven experience in a similar position, ideally supporting legal leadership or working within a legal department.
• Exceptional attention to detail and strong organisational abilities.
• Excellent written and verbal communication skills in English.
• Strong computer literacy (MS Office and related tools).
• Experience managing competing priorities and working in a results‑driven environment.
• Ability to draft clear, professional correspondence and documentation.
• Demonstrated ability to maintain confidentiality and handle sensitive materials.
• Ability to respond quickly to urgent needs, including occasionally outside regular working hours.

WHY SHOULD YOU JOIN US?

At PMI, we believe success to be fuelled by our employees, depended on them coming to work every single day with a sense of purpose and an appetite for challenge. We are a people first organisation committed to empowering you to take risks, grow and explore. Here’s what sets us apart:

• We’re redefining the big picture of well-being and personal development. We seek the best professionals but recognize them as parents, caregivers, family, and community members. We look after each other and care for our people, so wherever you join us around the world, we’re committed to providing the type of benefits only a company like PMI can offer
• Being the fastest learning organization in the world is core to our culture, so we invest significantly in developing our people. From mentoring to technical certifications, stretch roles, soft skills development, and executive education, we help our people develop the skills they need to do their best work and create their own unique impact.
• At PMI, we believe diversity and inclusiveness are essential to every industry. We’re proud that our culture is built upon strong corporate values, a foundation of respect and belonging, and a commitment to diversity and inclusion that welcomes a variety of skill sets, backgrounds, and experiences.
• We see digital technology as disruptive, and possibilities as endless. Our team leverages advanced SEO and AI Search platforms to analyse search and LLM behaviour, operating within Agile, product-led frameworks to continuously enhance organic visibility, AI discoverability, and measurable search impact at scale.

Every single employee is part of our Transformation journey. Join us and pursue your ambitions – our staggering size and scale provides endless opportunities to progress. If our culture and mindset resonate with you, we look forward to receiving your application and getting to know you.

Together, let’s deliver a smoke free future!

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