Position Title:  Office Administrator

Join us to deliver a smoke- free future as Office Administrator!  

At PMI we’ve chosen to do something incredible. We’re totally transforming our business and building our future on one clear purpose – to deliver a smoke-free future. Swedish Match is an affiliate of PMI and have been a leader in the industry for more than 200 years. 

In the Nordic region, we are 1,600 employees based in Sweden, Denmark, Finland and Norway working in various functions and teams and together we are collaborating to deliver a smoke-free Nordics. 

Role summary:  

You will be the front person of the Copenhagen office and perform all tasks related to our reception with a high professional standard and in adherence to company standards and code of conduct. You will be the go-to person for administrative queries from staff and assuring the office day-to-day runs smoothly.  

Main responsibilities:  

• Provide pleasant and professional reception services such as welcoming visitors, receive and transmit calls and handle incoming and outgoing mail.   

• Act as the main contact for the facility management company regarding potential security issues or malfunctions related to office operations. 

• Serve as a Requestor in all relevant and applicable internal systems.  

• Handle orders for all office requirements and plan and maintain stock to avoid shortages. 

• Check all deliveries of goods and services related to normal office operations. 

• Review related invoices for accuracy. 

• Monitor and coordinate office cleaning contractors.  

• File all documentation as per local requirements. 

• Assist the Procurement department with competitive bidding forms for relevant requests. 

• Organize the rearrangement of furniture and office moves. 

• Coordinate with the IT department when required. 

• Provide required administrative support to the General Manager and members of the Danish Management Team (DMT) on an ad hoc and required basis.
  
  

Responsibilities include but are not limited to: 

• • Managing calendars, scheduling meetings, and coordinating appointments. 

• • Arranging travel, accommodation, and event logistics. 

• • Preparing and processing business travel and vehicle expenses, obtaining necessary approvals, and ensuring timely submission to relevant departments. 

• • Handling incoming and outgoing communications, including emails and phone calls. 

• • Organizing and maintaining confidential files and documents. 

• • Assisting with the preparation of reports, presentations, and other documentation. 

• • Ensuring all relevant documents are archived according to company policies. 

• • Providing support for special projects and initiatives as needed. 

Who you are 

• Demonstrated experience in a similar position. 

• A highly independent and dedicated individual. 

• Excellent communication and partner management skills. 

• High standards of work ethic and integrity. 

• Attention to detail and accuracy. 

• Strong digital literacy. 

• Experience with SAP and similar accounting systems would be an advantage. 

• Proficiency in Danish and English is required.

Please note that relocation support is not available for this job. 

What we offer  

Our success depends on the dedicated people who come to work every single day with a sense of purpose and an appetite for progress. Join PMI and you too can: 

• Seize the freedom to define your future and ours. We’ll empower you to take risks, experiment and explore.
• Be part of an inclusive, diverse culture, where everyone’s contribution is respected; collaborate with some of the world’s best people and feel like you belong.
• Pursue your ambitions and develop your skills with a global business – our staggering size and scale provides endless opportunities to progress.
• Take pride in delivering our promise to society: to deliver a smoke-free future.

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