Position Title:  Sales Operations Coordinator

Be a part of a revolutionary change! 

At Philip Morris International (PMI), we’ve chosen to do something incredible. We’re totally transforming our business and building our future on one clear purpose – to deliver a smoke-free future. 

With huge change, comes huge opportunity. So, if you join us, you’ll enjoy the freedom to dream up and deliver better, brighter solutions and the space to move your career forward in endlessly different directions. Our success depends on people who are committed to our purpose and have an appetite for progress.  

This position sits with our Swedish Match affiliate.

The Sales Operations Coordinator plays a vital role in supporting the Field Sales organization by assisting with fleet administration, budgeting, distributor and retail data analysis, and other operational functions. This position serves as the primary support to the Manager, Sales Support, and contributes to the smooth execution of sales operations through effective coordination, reporting, and process management.

Your ‘day to day’:

• Assist with all aspects of Field Sales fleet operations to ensure efficiency, compliance, and cost-effectiveness.
• Manage vehicle assignments, transfers, replacements, and disposals in alignment with company policies and operational needs.
• Monitor vehicle maintenance schedules, manage accident reporting and resolution, and ensure timely repairs and documentation.
• Track fleet utilization and coordinate asset reassignment to optimize coverage and reduce idle inventory.
• Serve as the primary contact for fleet vendors, leasing companies, and service providers to ensure service quality and contract compliance.
• Support annual fringe benefit reporting, state registration and permitting, and ensure adherence to local and federal regulations.
• Assist with property tax invoicing, cost allocation, and reconciliation of fleet-related expenses.
• Maintain accurate fleet data in internal systems, conduct regular audits, and support system updates and enhancements.
• Contribute to the development and enforcement of fleet policies, procedures, and best practices.
• Participate in annual and ad hoc fleet-related projects, including cost reduction efforts, and fleet strategy reviews.
• Manage and process invoices related to fleet, distributor programs, and other operational expenses in a timely and accurate manner.
• Prepare monthly reports for sales operations, including budget tracking, fleet metrics, and distributor data.
• Assist in tracking and managing the operations budget, ensuring alignment with financial goals and identifying variances.
• Support the implementation and tracking of sales plans, including documentation, communication, and performance monitoring.
• Support the analysis of distributor and retail data to identify opportunities for data quality improvement. Collaborate with external data management partner to ensure data accuracy and integrity.
• Provide day-to-day support to the Field Sales team and Manager, Sales Support, including documentation, and special projects as assigned.

Who we’re looking for:

• Bachelor’s degree required in Business, Finance, or related field preferred
• Experience in corporate fleet management, sales operations, or a related role
• Strong analytical skills and attention to detail
• Proficiency in Microsoft Excel, PowerPoint, and other reporting tools
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• Prolonged periods sitting at a desk, working at a computer, standing.
• Ability to drive a vehicle and fly on commercial aircraft.
• Legally authorized to work in the U.S. now and in the future without need for sponsorship

Annual Base Salary Range: $73,600 - $92,000

What we offer  

• We offer a competitive base salary, annual bonus (applicable based on level of position), great medical, dental and vision coverage, 401k with a generous company match, incredible wellness benefits, commuter benefits, pet insurance, generous PTO, and much more!  
• We have implemented Smart Work, a hybrid model of working that promotes flexibility in the workplace. 
• Seize the freedom to define your future and ours. We’ll empower you to take risks, experiment and explore.
• Be part of an inclusive, diverse culture where everyone’s contribution is respected; Collaborate with some of the world’s best people and feel like you belong.
• Pursue your ambitions and develop your skills with a global business – our staggering size and scale provides endless opportunities to progress.
• Take pride in delivering our promise to society: To improve the lives of millions of smokers.

PMI is an Equal Opportunity Employer. 

PMI is headquartered in Stamford, Conn., and its U.S. affiliates have more than 2,300 employees.  

PMI has been an entirely separate company from Altria and Philip Morris USA since 2008. PMI’s affiliates first entered the U.S. market following the company’s acquisition of Swedish Match in late 2022. 

Philip Morris International and its U.S. affiliates are working to deliver a smoke-free future. Since 2008, PMI has invested $12.5 billion globally to develop, scientifically substantiate and commercialize innovative smoke-free products for adults who would otherwise continue to smoke with the goal of transitioning legal-age consumers who smoke to better alternatives. In 2022, PMI acquired Swedish Match – a leader in oral nicotine delivery – creating a global smoke-free champion led by the IQOS and ZYN brands. The U.S. Food and Drug Administration has authorized versions of PMI’s IQOS electronically heated tobacco devices and Swedish Match’s General snus as Modified Risk Tobacco Products and renewal applications for these products are presently pending before the FDA. For more information, please visit www.pmi.com/us and www.pmiscience.com.

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